To book equipment, browse through the items at the bottom of this page, add your selected equipment to the cart, choose your rental dates, and proceed to checkout. You’ll receive a confirmation email once your booking is complete. Please note: if you would like to book the same equipment for separate dates, you will need to do this as separate bookings.

Any applicable discount will be applied AFTER you have sent in your booking request. You will then be sent an invoice and payment link with the amended amount. If you believe there are any errors with the final cost sent through please get in touch.

No, can check out as a guest however, having an account allows you to manage your orders, track rental periods, view your booking history and check out more quickly in the future.

Once you select your rental dates, the booking system automatically checks availability and updates in real-time. If the item is unavailable for the dates selected, you will see an alert and won’t be able to proceed with the booking until new dates are chosen.

There is a discount exclusively for members – you can check the prices of equipment here. Discounts, such as for long-term rentals or member discount, will be applied after your booking is confirmed. Once your booking is reviewed and any applicable discounts are applied, you will receive an updated order confirmation email showing the adjusted total price. If you believe a discount hasn’t been applied correctly, please reach out to us at projects@theatreanddanceni.org

Late returns can result in additional fees, which are calculated based on the hourly or daily rates. Please ensure that equipment is returned on time to avoid these charges.

No, it is your responsibility to organise couriering of the equipment. Please check the equipment measurements prior to organising a courier to make sure the vehicle is the correct size. The hirer assumes complete responsibility for loss of or damage to the equipment therefore the Equipment should be couriered to the highest professional standard. As the equipment is heavy, there must be at least two persons available to transport the equipment. Theatre and Dance NI staff are unable to carry equipment for you.

You must complete a full check/inventory of the equipment when the equipment arrives to the venue / event. If any of the equipment is missing or damaged, this must be reported to Theatre and Dance NI. If this is not reported upon equipment set up, Theatre and Dance NI will assume that all the equipment is present and correct. You will assume complete responsibility for loss of or damage to the hire equipment from the time the equipment leaves the premises until it is returned.  In the event of loss, theft or damage of the hire equipment TDNI will invoice you in full for replacement of the equipment.

The minimum charge for hire equipment is one day. Maximum rental periods may apply for certain items, these will be shown on the equipment’s details page when you select dates. You will also be notified during the checkout process if your selected dates don’t meet the requirements.

Once your booking has been confirmed, we will send out an email containing your contract, invoice with the final cost, and payment link. You can pay online by card via this link. Your booking is not confirmed until payment has been made.

Long-term rental discounts are available for certain items. If your booking qualifies, the discount will be applied after confirmation. You will receive a revised invoice showing the discounted rate via email. If you have questions about long-term rental discounts, feel free to contact us.